AQUILA
Patience and fortitude conquer all things. Ralph Waldo Emerson |
Rules, Regulations, Procedures & Forms |
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| Back to INFORMATION | Last updated on: 27. October 2007 |
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You've bought your special horse, but what now? Getting started can seem daunting. Complicated forms to apply for 'services', horse transfer forms, ownership cards, breeder & ownership codes - where do you start? For P.R.E. horses, the best place to start is by contacting ANCCE or their representatives (ACPRE or PREAA in Australia). For Australian Andalusians and cross-breed horses, you should get in touch with the AHAA. These associations can provide you with information on the registration status of your horse, and can also help you with the paperwork. Your horse's breeder (or ex-owner) may also be able to give you some advice. We have compiled a brief and basic guide for you here which may be useful, and which we we intend to expand over time. We will do our best to keep this page up-to-date, but the breed societies or their official representatives should still be your official sources of information. |
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| If you are having trouble with any of the terms, have a look at our Terminology page. | |||||||||||||||||
| I've just bought a P.R.E. horse - what happens now? | |||||||||||||||||
| What is a Horse Owner Code, and how to I get one? | |||||||||||||||||
| How do I transfer a horse into my name? (coming soon) | |||||||||||||||||
| How do I get an Ownership Card? | |||||||||||||||||
| I want to apply for a Breeder Code - what do I do? | |||||||||||||||||
| I have a foal - how do I get it in the studbook (inscribed)? (coming soon) | |||||||||||||||||
| Authorised vets? Where can I find such a beast? | |||||||||||||||||
| I have a young horse - how do I get it approved for breeding (evaluation for basic breeding stock)? (coming soon) | |||||||||||||||||
| My stallion is approved for breeding, and I want to stand him at stud - how do I get breeding certificates? | |||||||||||||||||
| My horse is only registered with the AHAA - can I register it in the Spanish Stud Book? | |||||||||||||||||
| How much does all this cost? | |||||||||||||||||
| Why are things taking
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| I've just bought a P.R.E. horse - what happens now? | |||||||||||||||||
The seller should fill out the 'horse information' and 'seller information' portions of ACPRE's Horse Transfer Form and sign it. You will need to fill in the 'purchaser information' part, and sign it. In the future, the seller will fill out their portion of the Ownership Card, and give this card to you to complete and send in to the breed society. |
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The seller should also give you the horse's papers and passport. Paperwork received at the ACPRE office later than 15 days after the sale incurs a 'late fee'. |
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| What is a Horse Owner Code, and how do I get one? | |||||||||||||||||
If you have decided that you are not interested in breeding (or have bought a gelding), but would like to be recorded as the owner of the horse you need to apply for a Horse Owner Code. Once you have this code, your name can be added to the horse's Ownership Card. ACPRE have not released any information regarding the application process or costs of this yet, so you will need to get in touch with them for assistance. |
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| How do I get an Ownership Card? | |||||||||||||||||
The Ownership Card is a new document (2007) which is the stud book accredited ownership document. It is intended to facilitate 'efficient and timely transfers of ownership', and to make it easier to keep the stud book up to date. Owners and breeders will need to apply for an Ownership Card for horses that are already listed in the stud book (e.g. the horse already has a Codigo) before requesting stud book services for the horse. An Ownership Card will be automatically included with new Passports (following inscription). |
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To apply for an Ownership Card for a horse, you first need to fill out the Solicitud de Servicio Internacional / International Application for Service (August 2009). This form is a single, generic form that lets you request (and pay for) all sorts of 'services'. In this case, you will need to write the number 413 in the Service Code box (you will find the codes and their description in the middle of the form). The fee for an Ownership Card has been set at $25 AUD for 2007, but the fee is expected to be significantly higher from the start of 2008. |
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You will also need to send in a copy of the 'Carta' (the green pages in the middle of the horse's Passport), and make sure that ACPRE has a copy of the ACPRE Transfer of Ownership form. If neither you nor ACPRE has a copy of this form, and you can't find the old owner, don't panic - ACPRE has informed us that statutory declarations are acceptable (although we would recommend that you get in touch with them in any event). |
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| ANCCE has stated that the Ownership Card eliminates the need for the annual submission of Farm Reports. | |||||||||||||||||
| I want to apply for a Breeder Code - what do I do? | |||||||||||||||||
First, you need to fill out the Solicitud de Servicio Internacional / International Application for Service (August 2009) form to apply for a Breeder's Code. This form is a single, generic form that lets you request (and pay for) all sorts of 'services'. In this case, you will need to write the number 700 in the Service Code box (you will find the codes and their description in the middle of the form). Make sure that you look for any notes, which in this case tells you that you also need to fill out a Breeder's Code Application form and an Initial Farm Report, and not to list your horses on the Application of Service form this time. The fee for the Breeder's Code Application is currently $300 AUD. |
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Now, let's move on to the Application for Breeder / Horse Owner Code form. This form also includes an 'Initial Farm Report', on which you need to list your horses. Don't forget to sign and date both pages. |
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The last form you need to fill out to get a Breeder Code is the First Initial Farm Report. This form is almost exactly the same as the Initial Farm Report (above), but still needs to be completed. |
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| Authorised Vets? Where can I find such a beast? | |||||||||||||||||
By clicking on the this link to ACPRE's list of Authorised Vets. If there are no authorised veterinarians in your area, then you can apply to have a new vet authorised by contacting ACPRE. |
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| My stallion is approved for breeding, and I want to stand him at stud - how do I get breeding certificates? | |||||||||||||||||
Firstly, it is important to remember that in order to apply for breeding certificates, you must have a Breeder Code, have completed the First Initial Farm Report (which must also have been processed), and that your stallion must be approved for breeding. |
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| Next you need to fill out a copy of ACPRE's Breeding Certificate form, requesting the total number of breeding certificates you expect to use in the calendar year. Each breeding certificate costs $5. | |||||||||||||||||
It is expected that this procedure may change eventually, when the majority of horses have received their Ownership Cards (a process where breeders request breeding certificates directly from ANCCE is apparently being discussed). |
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| My horse is only registered with the AHAA - can I register it in the Spanish Stud Book? | |||||||||||||||||
The Spanish Studbook is a closed studbook, which means that no 'new' blood is accepted into the stud book. This means that for a horse to be registered in the stud book, both its sire and dam must be registered with the stud book. Regardless of a horse's parentage, it is considered a cross breed by ANCCE unless it is listed in their stud book. |
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ANCEE representatives, during their visit to Melbourne in July 2007, stated that they would consider allowing pure bred horses to be revised into the Spanish stud book on a case by case basis. It is assumed that their parentage must be proved, and the possibility of DNA testing was discussed. |
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| The PREAA or ACPRE should be able to give you more information on the process and requirements for trying to get your horse included in the Spanish studbook. | |||||||||||||||||
Not all the costs and fees are available from ACPRE and PREAA at this time. However, we have provided a list of those that have been published at this time. |
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The fees are set in Spain, and are the same (corrected for exchange rate) in every country in the world. An administrative charge is included in the fee, which covers your local association's costs in processing documents etc. |
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| You do not have to be a member of your local association for them to process paperwork on your behalf. | |||||||||||||||||
| Why are things taking so long? | |||||||||||||||||
The handover of the studbook to ANCCE has caused some turmoil thoughout the PRE world; some procedures have been changed and a 'census' has been performed. All stud book services were put on hold in Australia until the end of July 2007; as a result, there is a huge back log of paperwork which ACPRE is trying to work through - this takes time. |
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Also, the ACPRE staff and committee members are all volunteers which means that they are not available all the time, or even necessarily during normal business hours. We assume that they also have lives outside of ACPRE! |
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